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Sharepoint 2010 : Administering Enterprise Content Management - Document Management (part 11) - eDiscovery and Hold , Retention

Holds are usually the result of litigations or investigations that require certain content to be held and produced, often by court order. SharePoint 2010 provides new enhancements that make it easier to manage holds and perform discovery efforts needed to identify content that must be placed on hold.

Sharepoint 2010 : Administering Enterprise Content Management - Document Management (part 10) - In-Place Records Management

The core concept behind in-place records management is the idea that you want to be able to declare record content within the same library where the content was created.

Sharepoint 2010 : Administering Enterprise Content Management - Document Management (part 9) - Improved Records Center Site

In developing the new records management capabilities included with SharePoint 2010, the team at Microsoft defined three core design tenets for this release.

Sharepoint 2010 : Administering Enterprise Content Management - Document Management (part 8) - Content Type Syndication

SharePoint 2010 includes a new feature called Content Type Syndication. As the name suggests, this feature provides you with the capability to publish content types from one designated site collection to other site collections, Web applications, or even farms.

Sharepoint 2010 : Administering Enterprise Content Management - Document Management (part 7) - Term Store and Term Sets

The Managed Metadata Service provides a managed term store that is used to store both keywords and term sets by default. It is possible to store keywords and term sets in different instances of the Managed Metadata Service, and it is also possible to create multiple instances of the Managed Metadata Service that serve site collection within a given Web application.

Sharepoint 2010 : Administering Enterprise Content Management - Document Management (part 6) - Managed Metadata Fields

Managed Metadata fields are new in SharePoint 2010. These fields allow a user to select a value from Managed Metadata Service term store, which is described in more detail in the next section.

Sharepoint 2010 : Administering Enterprise Content Management - Document Management (part 5) - Content Types and Columns

The SharePoint 2010 content types feature provides a framework for the storage of content within a SharePoint site or list. This framework is expressed as a schema within which the designating features of a specific type of content are specified, such as the name and description of the content type.

Sharepoint 2010 : Administering Enterprise Content Management - Document Management (part 4) - Document Sets , Location-Based Metadata Default Values

SharePoint 2010 introduces the concept of document sets. Document sets enable you to use Microsoft Office 2010 to manage work products that span multiple documents. Document sets are special types of folders that are used to manage a single deliverable, or work product, that includes multiple documents.

Sharepoint 2010 : Administering Enterprise Content Management - Document Management (part 3) - Metadata Navigation and Filtering, The Content Organizer

Metadata navigation and filtering features in SharePoint 2010 provide each list in the site with a settings page that allows you to configure a list to use metadata tree view hierarchies and set filter controls to improve navigation and filtering of the items contained in the list.

Sharepoint 2010 : Administering Enterprise Content Management - Document Management (part 2) - Versioning , Information Management Policy

Versioning is useful if you want to track the changes made to a document—at the document level—throughout the life cycle of the document. For example, if multiple people will be working on a document together, you may want each person to check in the document as a new version.

Sharepoint 2010 : Administering Enterprise Content Management - Document Management (part 1) - Document Libraries

Document libraries provide the basic building blocks for implementing document management within SharePoint. Document libraries are not the only place where documents can be stored (they can be added as attachments to other lists as well), but they are the designated document storage list type within the system.

Sharepoint 2010 : Planning for Governance (part 4) - What Is in the Governance Plan - Policies and Standards

Policies define rules for SharePoint use; standards describe best practices. From a governance perspective, policies are usually driven by statutory, regulatory, or organizational requirements.

Sharepoint 2010 : Planning for Governance (part 3) - What Is in the Governance Plan - Guiding Principles

Guiding principles define organizational preferences supporting the vision. These critical statements reflect best practices that all users and site designers must understand and internalize to ensure the success of your solution.

Sharepoint 2010 : Planning for Governance (part 2) - What Is in the Governance Plan - Vision Statement, Roles and Responsibilities

Roles and responsibilities describe how each employee as an individual or as a member of a particular role or group is responsible for ensuring success of the solution.

Sharepoint 2010 : Planning for Governance (part 1) - Why Is Governance Planning So Important?

A portal or collaboration solution is only as good as the value of its underlying content. A strong governance plan is essential to ensure that a solution delivers worthwhile content to its users in an effective way.

PowerShell for Microsoft SharePoint 2010 : Variables in Windows PowerShell (part 4) - Automatic Variables , Preference Variables , Environment Variables

As with preference variables, all changes made to the environment variables using Windows PowerShell affect only the current session. To permanently change environment variables, add the modifications to a profile script.

PowerShell for Microsoft SharePoint 2010 : Variables in Windows PowerShell (part 3) - Properties and Methods

Since what is actually stored in a variable is a .NET object, you can use all of its methods and properties. You can use the Windows PowerShell Get-Member cmdlet to retrieve all members of an object. Let’s store an object of the type System.String in a variable and explore its methods and properties.

PowerShell for Microsoft SharePoint 2010 : Variables in Windows PowerShell (part 2) - Data Types

When you use the assignment operator = to set a variable to a specified value, Windows PowerShell automatically assigns the best-suited data type for the given value.

PowerShell for Microsoft SharePoint 2010 : Variables in Windows PowerShell (part 1) - Working with Variables

The simplest way to create a variable is by using the assignment operator = to set a variable to a specific value. The following example creates the variable $string and assigns it the value My String.

Sharepoint 2010 : Making Search Work - Configuring Search

Having the design document will greatly streamline the configuration process because the important questions will have already been answered. This section provides an overview of the configuration approach as well as explanations about certain configuration tasks.

Sharepoint 2010 : Making Search Work - Analyzing and Designing Search (part 2) - Creating a Design Document

When you have completed the business analysis and planning process, you will need to translate the business needs to native SharePoint search functionality. Create a design document that contains sections that closely map to the SharePoint configurations.

Sharepoint 2010 : Making Search Work - Analyzing and Designing Search (part 1) - Creating a Business Requirements Document

The interviews and discussions can produce a plethora of information about search. You will need to figure out a way to consistently extrapolate and organize the requirements, feedback, ideas, and explanations that are provided.

Sharepoint 2010 : Making Search Work - How SharePoint Search Works

In addition to understanding how to use search functionality from an end-user perspective, it’s also helpful to understanding the moving parts behind the scenes. This section covers two key components: the front-end components that drive the user experience and the back-end components that power the indexing and search query results.

Sharepoint 2010 : Making Search Work - Using Search

Search may be implemented as feature of a Web portal, or in the case of an enterprise search portal, it can be deployed as a stand-alone tool. In any event, SharePoint provides a familiar keyword search as is available on the Web.

Security Tips From The Spymasters

With the revelation that the National Security Agency may have been involved in everything from spying on U.S. residents to cracking online encryption to collecting global financial data, computer privacy has taken on all the cloak-and-dagger intrigue of a John le Carre novel.

Windows vs OS X - Which Is Faster? (Part 3)

To find out, we started with a few tasks that will be familiar to many print professionals: we loaded a 20-page PDF into Adobe Acrobat, carried out text recognition, then exported it using Adobe's “Mobile” optimizations.

Windows vs OS X - Which Is Faster? (Part 2)

For our next set of tests, we turned to two of the most widely used applications in the world - Microsoft Word and Microsoft Excel. Microsoft publishes OS X editions of these programs as part of the Office for Mac suite, but they have different interfaces. Also, while Windows users are on Office 2013, the latest Mac suite is the 2011 edition.

Windows vs OS X - Which Is Faster? (Part 1)

In our reviews, the MacBook Pro 13in with Retina display, 27in iMac and MacBook Air received Recommended awards. Even in business, Mac desktops have become a viable choice (apart from their higher price-tag compared to Windows competitors), thanks partly to their ability to run both OS X and Windows, whether via a virtualization package such as Parallels, or via Apple’s Boot Camp dual-boot system.

Must-Know Privacy Tips For Facebook And More

Recent headlines about shadowy government agencies and high-profile hack attacks drive home a crucial point: Your online privacy is best protected when you keep an iron grip on the information you're handing out. If your personal info is on a server somewhere, it's not truly yours.

Sharepoint 2010 : Metadata Architecture (part 4) - Managed Metadata

Managed Metadata is a hierarchical group of enterprise-wide or centrally managed terms that you can first define and then use in Columns in Content Types or lists and libraries.

Sharepoint 2010 : Metadata Architecture (part 3) - Columns

The specific authoritative fields or attributes that are used to “tag” each SharePoint item are called Columns. Columns allow you to keep metadata about an item consistent across libraries and lists and can be defined at the Site Collection or site level and can be inherited by “child” sites or defined locally in a library or list.

Sharepoint 2010 : Metadata Architecture (part 2) - Content Types

For example, let’s assume that you need to create a project plan for a new project and you know that there have been other projects similar to yours in the past.

Sharepoint 2010 : Metadata Architecture (part 1)

Metadata (literally, data about data) defines the structure of the content within your SharePoint solution—the attributes that you will use to classify and organize your content the way a librarian organizes content in a library.

Sharepoint 2010 : Planning Your Information Architecture - Page Architecture

When you are satisfied with the overall site architecture for your solution, you will need to plan how to organize the content on each page.

Sharepoint 2010 : Planning Your Information Architecture - Site Architecture

Your site architecture also allows users to see documents and other components of the solution in context, which helps them assess whether a document or component is relevant for what they are trying to accomplish.

Sharepoint 2010 : Using InfoPath 2010 to Create Electronic Forms (part 2) - Publish the Form to a SharePoint Library

While we could publish it to a file share, we can just as easily publish it to the library to which we are submitting the data. The benefit of publishing the form to the library is that the user can go to the same location to submit and view expense reports.

Sharepoint 2010 : Using InfoPath 2010 to Create Electronic Forms (part 1) - Creating an InfoPath Form

From the InfoPath home page, select the blank template. Figure 2 shows the new form with a placeholder for the form title. To build the form, we are going to use some controls from the Controls group on the ribbon, and then we are going to use tables from the Insert tab to format the layout.

Sharepoint 2010 : Designing Workflows with Visio 2010 (part 2) - Importing the Workflow into SharePoint Designer

From the workflows area in SharePoint Designer, select the Import from Visio icon in the Manage section on the ribbon. Upon import you will have the opportunity to name your workflow and assign it to a list in your site or declare it a site workflow.

Sharepoint 2010 : Designing Workflows with Visio 2010 (part 1) - Designing a Visio Workflow

A SharePoint list is used by employees to request expense approval. If the amount is greater than $1,000, then the expense needs to be approved by a director; otherwise, it can be approved by the requestor’s manager.

Adobe Dreamweaver CS5 : Working with Multimedia and Online Tools - Sharing My Screen

The Share My Screen command on the File or CS Live (New!) menu allows you to connect to Adobe ConnectNow, which is a secure Web site where you can start an online meeting and collaborate on any design project across platforms and programs.