Integrating Exchange 2010 with SharePoint 2010

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In addition to allowing for inbound mail access from Exchange directly into SharePoint libraries and lists, SharePoint 2010 and Exchange 2010 contain several other integration points, such as the ability to relay outgoing alert messages through the Exchange server and the ability for personal sites to link directly to Exchange inboxes, calendars, and other information directly from a SharePoint site.

Using an Exchange Server as an Outgoing Email Server for SharePoint

SharePoint needs an external SMTP server to provide for relaying of alerts and reports to farm users. This server needs to be configured to allow access and relaying from the SharePoint server. To set up an outgoing email source within a SharePoint farm, perform the following steps:

Open the SharePoint Central Administration tool from the server console.

Click the System Settings link in the navigation bar.

Under E-Mail and Text Messages (SMS), click the Configure Outgoing E-Mail Settings link.

From the page shown in Figure 1, enter the FQDN of the outbound SMTP server (the Exchange server). Enter a from address and a reply-to address, and leave the Character Set left at the defaults. Click OK to save the settings.

Figure 1. Enabling outbound email functionality.

Linking to Calendars, Contacts, and Inbox Items in Exchange 2010 from SharePoint Sites

SharePoint 2010 web parts allow for smooth integration with Exchange OWA, allowing for inboxes, calendars, and other mail data to be accessed directly from a SharePoint site. SharePoint 2010 contains built-in web parts to link to Exchange OWA content, and integrates best with Exchange 2010 OWA. Older versions of Exchange, such as Exchange 2003 OWA, are supported, but the integration is not as tight.

Using SharePoint 2010 to Replace Exchange Public Folders

As previously mentioned, SharePoint 2010 is listed as the successor to public folder technology in Exchange 2010. SharePoint functionality has slowly been replacing all of Exchange’s public folder functionality, and is close to providing all the functionality that was previously provided by public folders. With the concept of email-enabled content, where emails are automatically added to content libraries and lists, SharePoint moves even closer to this goal.

  •  Documenting an Exchange Server 2010 Environment : Exchange Server 2010 Project Documentation
  •  Documenting an Exchange Server 2010 Environment : Benefits of Documentation
  •  Getting the Most Out of the Microsoft Outlook Client : Using Cached Exchange Mode for Offline Functionality
  •  UML Essentials - UML at a Glance
  •  Understanding Microsoft Exchange Server 2010
  •  Working with Email-Enabled Content in SharePoint 2010
  •  Enabling Incoming Email Functionality in SharePoint
  •  Getting the Most Out of the Microsoft Outlook Client : Using Outlook 2007 (part 3) - Using Group Schedules
  •  Getting the Most Out of the Microsoft Outlook Client : Using Outlook 2007 (part 2) - Sharing Information with Users Outside the Company
  •  Getting the Most Out of the Microsoft Outlook Client : Using Outlook 2007 (part 1)
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