SQL Server 2005 : Report Management - Publishing, SQL Server Management Studio

- Free product key for windows 10
- Free Product Key for Microsoft office 365
- Malwarebytes Premium 3.7.1 Serial Keys (LifeTime) 2019
Completed report definitions are loaded to a report server, where they can be accessed and subscribed to. The process of loading the report is referred to as publishing. The report is parsed and stored in an SQL database partially compiled, somewhat like a Transact-SQL (T-SQL) stored procedure. The report appears in a folder hierarchy similar to filespecs in Windows Explorer. Each folder and report has properties and settings that determine visibility, access, data source, and execution capabilities. Several tools are available for organizing and managing the published reports. These include the Web-based Report Manager, the Visual Studio–based SQL Management Studio, and Web service and WMI programmatic interfaces.


Popular report authoring and development tools have built-in publishing methods. Some are geared to developers, some to end users, and others to system administrators. Pay careful attention because the terminology used in each tool is quite different!

Report Designer uses the Deploy menu option in the Solution Explorer folder tree. Select Deploy on the project name to publish all data sources and reports in the project to a target report server folder specified in the project properties. You can also deploy a single report file. Once deployed, the server copy cannot be edited directly. Instead, edit your local copy and redeploy.

Report Builder has a business user slant and uses the term Save instead of Deploy. It also lets you open a report directly from a report server or file location, as long as the report definition was created in Report Builder. The edited report can be saved to a report server folder or a file location.

Report Manager administrators can select the Upload File button on the toolbar. Select the Browse button to open a file dialog box. The report name is specified with an Overwrite check box. An existing report has a General property page with Edit and Update links. The Update link loads an RDL file to an existing report name. The Edit link lets you save the RDL for editing in another tool (such as Report Designer).

SQL Server Management Studio can connect to an instance of Reporting Services. The folder hierarchy appears in Object Explorer. Right-click any folder and select Import File to get a dialog box prompting for the report name and file location. Right-click an existing report object to get options for editing, viewing, replacing, and scripting a report definition. The latter option is interesting because Visual Basic code is created that includes the entire report definition and all associated settings. This is a good tip for anyone interested in using the Reporting Services object library to manage report definitions.

Finally, programmers can use the Web service interface to load and manipulate report definition settings.

Report Manager

Report Manager is the Web-based report content manager that by default registers a virtual directory called http://someservername/reports. It uses ASP.NET 2.0 Web pages to present tabbed views of folders and rendered reports. Administrators have extra tabs for manipulating object properties.

This tool was developed using the Web service interface that installs at another virtual directory called http://someservername/reportserver. You can use this Web site as the main interface for all reporting functions, but it is actually intended as a demonstration of what can be programmatically accomplished using the Web service foundation and architecture. The ASP.NET pages are available for editing, but most of the work is done by controls and code-behind. The documentation recommends that you not make any changes because service packs and future versions might overwrite your work. You can edit the CSS style sheets to change fonts and colors. You can also change the main title in the Settings page, as shown in Figure 1.

Figure 1. Report Manager site settings

Report Manager offers simple and straightforward navigation. The title and folder name appear in the upper-left corner. Below that is a set of breadcrumbs that help you move through the folder hierarchy. The next level has a set of tabs that will vary depending on user roles and permissions. The toolbar below that has buttons for adding new objects to the current folder. Again, only users with elevated roles have these options. The button on the far right of the toolbar shows and hides object details. This is useful for seeing hidden objects, owners, and timestamps. The details view also provides a check box for item deletion (Figure 2).

Figure 2. Report Manager folder namespace with the details view

The upper-right corner has menu links for Subscriptions, Settings, and Help. The Settings page (Figure 21-29) has a text box for the descriptive server name, the My Reports option, timeout values, and logging options. Below that is a security and job scheduling section where you can manage permissions.

A search option is also available in the upper-right corner on each page. Use this to find an object by name or description. This option can be quite helpful on a fully loaded report server with hundreds or thousands of items.

Report Manager Objects

Each object in Report Manager has a set of properties and additional tabs as needed. The main object types are folders, reports, data sources, and models.


You use folders to organize and categorize reports. The breadcrumb navigation and descriptions help guide you to the report you need. Each folder in a report server has a property page. Using the property page, you can set the name and description of the folder, and you can restrict access to particular security roles through the Security tab. Buttons on the General tab handle deleting and moving folders. You can use the details view to delete or move report items.

The Security tab lists the applicable group or users with their assigned roles. Most security is inherited from the parent folder. It you select the Edit Item Security toolbar button, you are warned that inheritance will be affected. You can then add new role assignments so that only specific users or groups can view or edit folder items. At any time, you can use the Revert To Parent Security toolbar button to put inheritance back. This security approach applies to all object types.


Reports are published RDL files that have General, Parameters, Data Sources, Execution, History, and Security tabs, as shown in Figure 3.

Figure 3. Report Manager property pages

The General tab supports name and description editing. It includes links for editing and updating the RDL file and buttons for moving and deleting.

The Data Source tab toggles between shared and custom data source information. Shared data sources store server connection and credential information centrally, so many reports can benefit from one definition. You can set shared data sources using a graphical selection tool (Figure 4). (We’ll discuss custom credentials shortly.)

Figure 4. Report Manager’s Shared Data Source Selection tool

On the Execution tab, you can control caching, snapshots, and timeout values. Caching can greatly reduce report query impact on the target data source. You can cache on an expiration time period or a shared or custom schedule. If you have data that changes only once a week, consider creating a schedule that caches the data weekly. All report requests during the week will come directly from cached data stored in the ReportServerTempDB database. Reports will appear faster, and other database processing will continue at a faster clip. Snapshots are similar to caching, but they make a point-in-time copy of the data that is stored indefinitely. You can use a snapshot weeks or months later to get a report using data saved at that point in time. This method is more efficient than archiving a report in a certain output format because the user can specify the desired output format and the exact snapshot dataset to render.

On the History tab, you can control snapshot aging and schedules and also determine manual history creation. The History tab for the report will then display records of snapshots created and reports rendered. Note that both history and snapshots are dependent on cached credentials (as you’ll see shortly).

The Security tab for a report works exactly like folder security (explained earlier).

Reports have two additional tab pages on the horizontal menu. History displays a list of snapshot and report execution records. The Subscriptions tab lists all subscriptions for this report and allows you to create new subscriptions (as covered in more detail shortly).

Data Sources

Data sources are published RDS files that contain shared data connection information and associated credentials. It is useful to store all data sources in a separate folder. The Visual Studio project properties enable this (as explained earlier). You can upload data sources or create new ones from scratch. Existing data sources have General and Security tabs on their property pages.

The General tab lets you edit the name and description and offers a hide option. The Connection Type and String options define the target data server. The Connect Using section covers the credential details. User credentials can appear in a prompt when the report runs, be stored securely on the server using key encryption, be integrated with Windows (typically via Active Directory), or be left blank. Note that some useful features such as history and snapshots require stored credentials.

The Security tab for a report works exactly the same as for folder security (explained earlier).

Data sources have two additional tab pages on the horizontal menu. The Dependent Items page displays a list of all reports that use this data source. The Subscriptions page lists all subscriptions that rely on this source.


Report models, stored as SMDL files, are custom built in a Visual Studio project or generated from a data source. It is better to keep all models in a separate folder. The model property page has General, Data Source, and Security tabs.

The General tab allows editing of the name, description, and hide option. It offers links for editing and updating the SMDL file and includes Move and Delete buttons.

The Data Source tab has only a Shared Data Source option. You cannot specify custom credentials.

The Security tab for a report works exactly the same as for folder security (explained earlier).

An additional page on the horizontal menu for Dependent Items lists any reports built with this model. Models are primarily used in Report Builder, so this is a good place to see how the models are being used and who is using them.


You can load other resources into the report server. When you select the Upload File toolbar button, the Choose File dialog box defaults to Any File Type. It is common to load images (such as JPEG or GIF) that are shared by several reports. This is more efficient than storing images in the RDL file, but it does make them less portable. Another popular resource is an XSLT file that processes an XML output format to render a new XML dialect or custom XHTML. You can also load text files or plain HTML for documentation and training purposes.

My Reports

My Reports is a special feature that is enabled on the Site Settings page. It automatically creates a folder for each user that has a role and permissions on the server. End users can create their own reports and control access without having broad permissions on production folders. This is a good solution in situations where business analysts are empowered with tools such as Report Designer or Report Builder.

The feature creates a hidden folder called Users under the Home level. Administrators can browse the folders to monitor user activity. Each user has a folder with his or her user name. The folder appears to users as My Reports. This works well if users are already comfortable with the My Documents or My Pictures folders in Windows Explorer.


Security is configured on the Site Settings page, which offers three links to security-related tasks.

Site Wide Security maps a Windows user or group to a defined role. The role has a detailed list of tasks that can be enabled for fine-grained control. By default, only system administrators have access. All others must be assigned a role.

Item-level roles package several discrete security tasks into a named entity, which can then be assigned to a user at the item (report, folder, data source, or model) level. Five roles are built in, and you can add as many others as you like. Browser is the most common role; it allows a user to view and render reports. The Content Manager role can manage (administrate) objects on the report server.

System-level roles include Administrator and User. You can associate a user or group with such a role if they will be working with reports in most folders of the report server. Keep in mind that all folder and object permissions are inherited: If users have the System User role, they can get to any report in any folder. To keep someone out of a folder, you must override the inherited permissions and set specific users and group roles for that object. The role assignments for the home folder are shown in Figure 5.

Figure 5. Report Manager role assignment for a home folder


One other area of interest in Site Settings are Schedules and Jobs. You can use shared schedules for report caching, snapshots, and subscriptions. Rather than enter time and date particulars for each report, you can simply define a shared schedule with a meaningful name and then link this schedule to the target objects. Note that schedules have start and stop dates, so you can be very particular about when things happen.

The Jobs link at the bottom of the Site Settings page is a simple monitoring tool for report-related job activity. Any in-progress report or subscription appears here if it has been running for at least 30 seconds. This is the place to cancel long-running reporting jobs.

SQL Server Management Studio

SQL Server Management Studio can open a connection to Reporting Services. You can manage the folder namespace and all objects as shown in Figure 6.

Figure 6. SQL Server Management Studio with report options

The nodes of Object Explorer represent the report server folder namespace and the built-in Security and Shared Schedules folders. Each object has a unique icon and shortcut menu. Use the right-click shortcut menus to access node-specific options. The dialog boxes mimic all the functionality of Report Manager in a simple interface. System administrators will be very comfortable with this productive approach.

Reporting Services Scripts (RSS, not to be confused with Really Simple Syndication) is a feature unique to Management Studio. Select a data source, model, or report object and use the shortcut menu to generate a script to a file, the clipboard, or a query window. Save the generated RSS file for use with the command-line utilities mentioned in the next section. You can also paste the resulting code into a Visual Basic project to save precious development time. Unfortunately, you cannot script folders, roles, or schedules.

Command-Line Utilities

Three command-line utilities are included for maintenance and batch operations. The script host, Rs.exe, runs batch scripts in RSS format that copy content between servers, publish reports, adjust item properties, and more. The configuration tool Rsconfig.exe stores encrypted data connection credentials in the RSReportServer.config file. The key management utility, Rskeymgmt.exe, manages symmetric keys used to encrypt report data. It also creates key sets used in large multi-server scale-out deployments.

Programming: Management Web Services

The Chap21 solution in the code samples includes C# and Visual Basic projects that interact with Reporting Services. The CS Forms project has two forms, called Service.cs and Render.cs, that enumerate folders and report items using the Web service interface. You must add a Web reference to this WSDL:


You then create an instance of the ReportServer object. Numerous objects and methods expose the management and rendering functionality of the server. In our two examples, the ReportingService2005 object is queried with the ListChildren method to get a list of items at a specific folder level. The item names are stored in a list box in Service.cs and in a tree view in Render.cs. The latter has logic to iterate multiple folder levels.

This is just one example of the Reporting Services Web service power. You can create tools that modify properties, manage schedules, create snapshots, and render reports. Note that Report Manager is actually written using this functionality.

  •  SQL Server 2005 : Report Access and Delivery (part 2) - Presentation Formats, Programming: Rendering
  •  SQL Server 2005 : Report Access and Delivery (part 1) - Delivery on Demand, Subscriptions
  •  Transact-SQL in SQL Server 2008 : Change Tracking (part 2) - Identifying Tracked Changes, Identifying Changed Columns, Change Tracking Overhead
  •  Transact-SQL in SQL Server 2008 : Change Tracking (part 1) - Implementing Change Tracking
  •  SQL Server 2005 : Report Definition and Design (part 3) - Report Builder
  •  SQL Server 2005 : Report Definition and Design (part 2) - Report Designer
  •  SQL Server 2005 : Report Definition and Design (part 1) - Data Sources, Report Layouts
  •  Monitoring MySQL : Database Performance (part 2) - Database Optimization Best Practices
  •  Monitoring MySQL : Database Performance (part 1) - Measuring Database Performance
  •  Transact-SQL in SQL Server 2008 : Change Data Capture (part 2) - Querying the CDC Tables
    Top 10
    Free Mobile And Desktop Apps For Accessing Restricted Websites
    MASERATI QUATTROPORTE; DIESEL : Lure of Italian limos
    TOYOTA CAMRY 2; 2.5 : Camry now more comely
    KIA SORENTO 2.2CRDi : Fuel-sipping slugger
    How To Setup, Password Protect & Encrypt Wireless Internet Connection
    Emulate And Run iPad Apps On Windows, Mac OS X & Linux With iPadian
    Backup & Restore Game Progress From Any Game With SaveGameProgress
    Generate A Facebook Timeline Cover Using A Free App
    New App for Women ‘Remix’ Offers Fashion Advice & Style Tips
    SG50 Ferrari F12berlinetta : Prancing Horse for Lion City's 50th
    - Messages forwarded by Outlook rule go nowhere
    - Create and Deploy Windows 7 Image
    - How do I check to see if my exchange 2003 is an open relay? (not using a open relay tester tool online, but on the console)
    - Creating and using an unencrypted cookie in ASP.NET
    - Directories
    - Poor Performance on Sharepoint 2010 Server
    - SBS 2008 ~ The e-mail alias already exists...
    - Public to Private IP - DNS Changes
    - Send Email from Winform application
    - How to create a .mdb file from ms sql server database.......
    programming4us programming4us